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ETHICAL GUIDELINES

The Editorial Office of the European Journal of Clinical and Experimental Medicine (Eur J Clin Exp Med) acknowledges the Declaration of Helsinki guidelines, therefore the Authors are expected to ensure that every research conducted with the participation of men follows the abovementioned rules. It is also required to present a consent of the bioethical committee for performing experiments on people or animals.

SCIENTIFIC RELIABILITY

Ghost-writing and guest authorship are a manifestation of scientific dishonesty. Ghostwriting is a significant impact into preparing an article without revealing it, listing as one of the authors or without being addressed in the notes. Guest authorship (honorary authorship) is when author's participation in the article is little or none and even though the person is named as an author or co-author of the article. To prevent ghostwriting and guest authorship the Editorial Office reports such events by notifying appropriate subjects (institutions employing authors, scientific associations, scientific editors associations, etc.).

PROCEDURE OF REVIEWING

The procedure of reviewing articles lies in compliance with the instructions of the Ministry of Science and Higher Education 'Good practices in reviewing procedures in science' Warsaw, 2011.

By sending their manuscript to the European Journal of Clinical and Experimental Medicine Editorial Office the Authors express their consent to begin the reviewing process and are obliged to propose three Reviewers (name, institution and e-mail address). There can be no conflict of interest between the Author and the proposed Reviewers. They also cannot be associated with the same institution. The Editorial Office reserves the right to choose the reviewers.

Sent publications are subject to an initial evaluation by the Editorial Office. The magazine reserves the right to refuse to review the work without asking the reviewers for their opinion, if in the view of the Editorial Staff the paper's essential value or its form does not meet the requirements, or if the theme of the article does not comply with the magazine's profile. An incomplete set of documents or articles which are not prepared accordingly to the standards will be sent back to the Authors before the reviewing process along with the information about the deficiencies.

Articles are reviewed by at least two independent reviewers. Manuscripts are accepted if both reviewers agree that the work can be published in its present form. In case of any discrepancies between the two reviewers the paper is directed to the third reviewer, whose decision is final.

The papers are not sent to reviewers working for the same institution as the Author or to people who can remain in conflict of interest with the Author. The papers sent for reviewing are confidential and anonymous (the so-called "double blind review"). Each article is given an editorial number allowing for further identification in the publishing process. The Authors are informed about the results of the reviewing process and receive the actual reviews. The Authors can log on to the system and check at what stage of the process their manuscript is.

Ultimately, the decision concerning accepting the article for publication, accepting for amending or rejecting the article is made by the Editor. The decision cannot be appealed.

A list of all of the reviewers of the published works is announced once a year (http://www.ejcem.ur.edu.pl/en/reviewers-list).

It is required to present a written consent for reprint from a previous publisher for any materials that were published previously (tables, figures). If information in the case description, illustrations or the text allow for identifying any people, their written consent should be delivered.

PREPARING THE ARTICLE

Technical requirements:

The text of a work: interline 1.5, font Times New Roman, 12 points.

Save your file in docx format (Word 2007 or higher) or doc format (older Word versions).

Volume of original, systematic reviews/ reviews papers should not exceed 20 pages, and of clinical observations - 8 pages of a standard computer text (1800 signs on a page).

THE TITLE PAGE

The following information should be given on the title page:

- A complete title of the article (max 50 words), titles and subtitles should not be put into quotation marks and ended with a full stop.

- Abbreviated title of the article.

- Names, last names of the Authors (without degrees and titles).

- Affiliations and participation of all of the Authors (according to a pattern below**).

- Detailed data: name, last name, address, telephone, and email address of the person responsible for preparation of the paper for publication and contact with the Editor.

- The title page should also give information about a source of funding the research (grants, donations, subventions etc.).

 

** A participation in preparation of the article should be determines in accordance with the following categories:

A. Author of the concept and objectives of paper

B. collection of data

C. implementation of research

D. elaborate, analysis and interpretation of data

E. statistical analysis

F. preparation of a manuscript

G. working out the literature

H. obtaining funds

Example: 
Jan Kowalski1 (A,B,C,D,E,F,G), Anna Nowak2 (A,B,C,E,F), Adam Wiœniewski1 (A,B,E,F) 

1. The Institute of Physiotherapy, University of Rzeszow 
2. Regional Hospital No. 2 in Rzeszów

 

The main body of the manuscript should contain:

- A full title of the article.

- 3-6 key words, chosen in compliance with the MeSH system (Medical Subject Headings Index Medicus http://www.nlm.nih.gov/mesh/MBrowser.html).
Key words cannot be a repetition of the title. Give a list of Abbreviations in alphabetical order.

-  Abstract, which should be maximum 200 words and present a structural construction.

- Main text with the arrangement of the text corresponding to the type of article.

Title page and main body shoul be supplied as separate files.

ARRANGEMENT OF TEXT

An original article should contain the following elements:

  • Introduction
  • Aim of the study
  • Material and methods
  • Results (used statistical methods should be described in detail in order to allow for verifying the results)
  • Discussion
  • Conclusion
  • ​References

Case study should contain the following elements:

  • Introduction (with a literature review)
  • Description of the case report
  • Discussion (that includes a detailed explanation of the literature review, to contrast the case report with what is already known in the literature and justify its uniqueness, and to derive new knowledge and applicability to practice)
  • A summary
  • Conclusions
  • ​References

Systematic review should contain the following elements:

  • Introduction 
  • Aim
  • Description of the subject literature (a source of publication, used keywords when searching bibliography, data range)
  • Analysis of the literature
  • Conclusions
  • ​References

 

REFERENCES/ EXAMPLES OF CITATION

References should be prepared according to the AMA style. Link: American Medical Association.

The list of references should be placed at the end of an article and prepared according to the order of citation in the text.

Citations in the article should be placed after a sentence ending with a full stop and edited as the so called 'superscript'. In-text citations should only be placed at the end of a sentence or a paragraph, not in the middle.

Examples:

  • The degree of respiratory muscles fatigue depends on the applied exercise protocol and the research group's fitness level.1, 2  The greatest load with which a patient continues breathing for at least one minute is a measure of inspiratory muscles strength.3
  • Diabetes mellitus is associated with a high risk of foot ulcers.4-6 

A citation should contain a maximum of 6 authors. Wnen an article has more than six authors, only the first three names should be given by adding 'et al.'. If the source does not have any authors, the citation should begin with the title.

Journal titles should be given in brief according to the Index Medicus standard.

The number of sources cited for an opinion article/ a review article should be between 40 and 50, and from 20 to 40 for other articles. A minimum of 50 % of literature should come from the last 5 years.

The following are examples of individual citations made according to the required rules of editing and punctuation:

 

Article from a journal,
number of authors from 1 to 6

Lee JC, Seo HG, Lee WH, Kim HC, Han TR, Oh BM. Computer-assisted detection of swallowing difficulty. Comput Methods Programs Biomed. 2016;134:79-88.

de Kam D, Kamphuis JF, Weerdesteyn V, Geurts AC. The effect of weight-bering asymmetry on dynamic postural stability in people with chronic stroke. Gait Posture. 2016;53:15-9.

Article from a journal, number of authors more than 6

Gonzalez ME, Martin EE, Anwar T, et al. Mesenchymal stem cell-induced DDR2 mediates stromal-breast cancer interactions and metastasis growth. Cell Rep. 2017;18:1215-28.

Jordan J, Toplak H, Grassi G, et al.Joint statement of the European Association for the Study of Obesity and the European Society of Hypertension: obesity and heart failure. J Hypertens. 2016;34:1678-88.

Article from an online journal

Coppinger T, Jeanes YM, Hardwick J, Reeves S. Body mass, frequency of eating and breakfast consumption in 9-13-year-olds. J Hum Nutr Diet. 2012;25:43-9. doi: 10.1111/j.1365-277X.2011.01184.x.

Cogulu O, Schoumans J, Toruner G, Demkow U, Karaca E, Durmaz AA. Laboratory Genetic Testing in Clinical Practice 2016. Biomed Res Int. 2017;2017:5798714. doi: 10.1155/2017/5798714.

Websites

Cholera in Haiti. Centers for Disease Control and Prevention Web site. http://www.cdc.gov/haiticholera/. Published October 22, 2010. Updated January 9, 2012. Accessed February 1, 2012.

Address double burden of malnutrition: WHO. World Health Organization site. http://www.searo.who.int/mediacentre/releases/2016/1636/en/. Accessed February 2, 2017.

Book

Naish J, Syndercombe Court D. Medical Sciences. 2nd ed. London, Elsevier;2015.

Modlin J, Jenkins P. Decision Analysis in Planning for a Polio Outbreak in the United States. San Francisco, CA:Pediatric Academic Societies;2004.

Chapter in a book

Pignone M, Salazar R. Disease Prevention & Health Promotion. In: Papadakis MA, McPhee S, ed. Current Medical Diagnosis & Treatment. 54th ed. New York, NY: McGraw-Hill Education; 2015:1-19.

Solensky R. Drugallergy: desensitization and Treatment of reactions to antibiotics and aspirin. In: Lockey P, ed. Allergens and Allergen Immunotherapy. 3rd ed. New York, NY: Marcel Dekker; 2004:585-606.

 

NOTE: The editorial board requires consistent and carefully made references prepared according to the above-mentioned AMA standards. Otherwise, the work will be sent back to the authors.

 

TABLES AND FIGURES

All tables and figures should be inserted in the text. They must have captions.

Tables should have the Arabic Numerals and a caption inserted above a table, in the sequence of appearance of the first reference in the text. One should ensure whether every table is mentioned in the text. When constructing tables, avoid vertical separators.

Figures should have the Arabic Numerals and a caption placed under it. They should be numbered in a sequence of appearance of the first reference in the text. One should ensure whether every figure is mentioned in the text.

If a given figure has already been published, one should give a source and obtain a written consent from a person having copyrights for reprinting the material, with the exception of documents constituting public interest.

ABBREVIATIONS AND SYMBOLS

The Editorial Staff requires using only standard abbreviations. One should not use abbreviations in the title and in the abstracts. A full version of a term, for which a given abbreviation is used must be given before the first appearance of the abbreviation in the text, with the exception of standard units of measurement.

The abbreviation used for European Journal of Clinical and Experimental Medicine is Eur J Clin Exp Med.

The Editorial Staff reserves itself a possibility to introduce amendments without contacting the Author.

The Authors and the reviewers do not receive any compensation for publishing the article.

The Editorial Office does not charge the Authors for publishing the article in the journal.

Papers written incompatibly with the rules determined in the hereby Instructions cannot be published in the European Journal of Clinical and Experimental Medicine.

INSTRUCTIONS FOR SUBMITTING THE MANUSCRIPT

The Editorial Office accepts articles English language. The Authors whose Polish-language article is qualified for publications are required to translate it into English within 14 days following the date of receiving the information about the article being accepted for publication.

To send the article to the Editor one should use the system ScholarOne Manuscripts which can be found on https://mc04.manusriptcentral.com/pmur

To submit an article the Author has to be signed in the aforementioned system. The account can be created by clicking on Register here. During the registration one should state his or hers scientific degree, first name, last name, email address. Next one should give his or hers address country, city and postal code. Finally one should set a password and click Finish.If the user already has an existing account it is enough to log in at the magazine's web site and enter the Author Center.

After logging on to the system, the Authors are obliged to fill standard declarations (check list) concerning funding source, a declaration not to publish the article in other magazines, complying with ethical guidelines, consents from all the Authors, transferring copyright, declaration confirming reading the instructions for Authors as well as declaration of revealing any conflict of interest.

The instruction and help can be found on the website:  http://mchelp.manuscriptcentral.com/gethelpnow/training/author (Author User Guide file).

SUBMITTING AN ARTICLE

To start sending a new article log in to your user account and click on Click here to submit a new manuscript in Author Resources.

 

Step 1. The type, Title & Abstract

At this stage you should choose the type of the article, type in the title, abbreviated title (Running Head) and the abstract.

 

Step 2: Attributes

You should insert 3 key words related to the article.

 

Step 3: Authors & Institutions

You are obliged to give the names of all the Authors. In Add Author you should find a co-author by typing his or hers email address. If the co-author does not have an existing account in the system you should click on Create a new co-author and follow the instructions.

 

Step 4: Reviewers

You should pinpoint three proposed recommended Reviewers (name, institution and email address). The reviewers cannot be in any conflict of interest with the Authors and cannot come from the same facility as the Authors. To add a proposed reviewer click on Add Reviewer.

 

Step 5: Details & Comments

During this stage you can add a Cover Letter. If there are any funding sources you should list them in Funding. In the Check List you should give information concerning: the number of figure, the number of tables, the word count, and confirmation of the declarations: no previous publications of the article, fulfilling ethical requirements, consent of all the Authors for publishing, transferring the copyright, familiarizing with the Instruction for Authors, translating the paper to English and revealing any conflict of interest.

 

Step 6: File Upload

You should send the article in two files.
In FILE DESIGNATION you should choose Title Page, then click Select File 1 and choose the appropriate document.
In FILE DESIGNATION you should choose Main Document, then click Select File 2 and choose the main body document.

Then click: Upload Selected Files.

 

Step 7: Review & Submit

You should check if the information concerning the metadata is correct. You should click View PDF proof and then confirm by clicking Submit.

 

Sending the manuscript continuation:

To continue sending the manuscript click Unsubmitted and Manuscripts in Draft in My Manuscripts and then click Click here to submit a revision.

 

Revised Manuscripts:

To send an amended manuscript click 'Manuscripts with Decision' in My Manuscripts and then click Click here to submit a revision.

 

Checking the status of manuscript:

To check on the status of the article click Submitted Manuscripts in My Manuscripts. The status of all the sent manuscripts can be checked in My Manuscripts.

 

For the Authors sending their articles to the European Journal of Clinical and Experimental Medicine via the ScholarOne Manuscripts system there is a manual and help which can be found on http://mchelp.manuscriptcentral.com/gethelpnow/training/author/